Adapting to a new environment: What we learned (and the mistakes we made) During our first networking event photoshoot.
Photographing a networking event for the first time was an eye opening experience for us. While we’ve shot at music festivals, graduations and weddings this felt like stepping into a completely new territory. The intimate business focused atmosphere came with its own unique challenges and we definitely made a few mistakes along the way. Here’s what we learned so you don’t have to make the same mistakes and how we grew from it.
MISTAKE: UNDERESTIMATING THE PACE At music festivals, everything is fast paced, chaotic and full of action. We expected the same level of movement during the networking event but things were more calm. We found ourselves anxiously waiting for big moments only to realize later that the beauty of networking events lies in the smaller, quieter exchanges, those genuine handshakes, warm smiles and moments of connection. LESSON LEARNED: Pay attention to the subtle interactions, these small moments tell the story of the event and capture the true essence of networking.
MISTAKE: BEING TOO OBVIOUS I’m used to positioning myself wherever I need to get the shot but in a networking event, standing in the middle of conversations or being too visible can interrupt the flow. I learned quickly that I needed to be more discreet, moving more slowly and blending into the background. LESSON LEARNED: At networking events it’s important to be a fly on the wall. Use longer lenses to keep respectful distance and avoid drawing attention to yourself.
MISTAKE: MISSING OUT ON KEY PEOPLE I focused so much on capturing the overall event atmosphere that I missed photographing a few of the key speakers and vendors. Networking events often revolve around specific individuals, businesses and those moments are crucial for your client. LESSON LEARNED: Communicate with the client ahead of time or Do Your Own Research (D.Y.O.R) to understand who the key players are and make sure to prioritize capturing them. A quick shot list can save you from scrambling or missing important figures.
MISTAKE: NOT PACKING ENOUGH GEAR We thought we could get away with just a camera and a few lenses but made a rookie mistake by leaving our flash at home. The lighting in the venue was much dimmer that we anticipated and it became a real challenge to capture well lit images without the extra light source. Thankfully, we were able to adjust the lighting in post but it was far from ideal. LESSON LEARNED: Always pack for the unexpected. Even if the venue seems well lit during the setup, bring flash, extra memory cards and plan for what if scenarios. You’ll save yourself a lot of headaches if you prepare ahead of time.
MISTAKE: OVER RELYING ON CANDIDS While candid shots are a must at networking events, we initially hesitated to ask people for posed shots worrying it would break the flow of the conversation but we quickly learned that most people are happy to take a quick photo if you approach them with grace and confidence. LESSON LEARNED: Don’t be afraid to ask for posed shots, especially when people have naturally paused in conversation. As Wayne Gretzky famously said, “You miss 100% of the shots you don’t take.” If you approach them with grace and respect, these photos are often the ones clients value most because they clearly highlight who attended the event.
Our final thoughts: Photographing our first networking event was a learning curve but it pushed us out of our comfort zone in the best way. Every mistake helped us refine our approach and sharpened our eye for capturing the subtle but important moments. While shooting a networking event may be slower paced than a music festival, the challenge of telling a story through quiet, candid moments just as rewarding.
Next time, we’ll be more prepared, lighter on our feet and ready to capture those all important connections without a hitch!
